Synopsis
Invoice processing costs were climbing at a mid-size manufacturer in the U.S., where supplier invoices arrived across several plants faster than the team could key them in. Invoices came in as emailed PDFs, scans and phone photos, and the accounts payable team had to read and retype each one into the ERP before chasing approvals by email. They wanted to automate the repetitive parts of their invoice processing, so their team could work faster, catch errors before payment, and bring down invoice processing costs.
Key Issue
The client, a manufacturer running several plants with thousands of active suppliers, processed around 15,000 invoices a month by hand. Template-based OCR broke whenever a supplier changed its layout, invoices were matched to purchase orders and goods receipts line by line in spreadsheets, and approvals sat in individual inboxes. Duplicate payments slipped through, early-payment discounts were missed, and month-end close regularly ran late.
Proposed Solution
EvolveX deployed InvoiceX Agent™, its AI invoice processing product, to capture invoices from every channel, extract each field with a confidence score, and match them against live purchase order and goods receipt data before anything reached an approver. Approvals are routed by amount and cost centre, approved invoices post straight to the ERP with a full audit trail, and only low-confidence fields and failed matches land in the exception queue for a person to review. Read more about our agentic AI automation services.
How InvoiceX Agent Cut Invoice Processing Costs
Other Use Cases
Supplier Invoice Capture
PO and GRN Matching
Duplicate Detection
Approval Routing
ERP Posting
Vendor Master Sync
Credit Note Handling
Month-End Accruals
Audit Trail Reporting
Other Use Cases
Supplier Invoice Capture
PO and GRN Matching
Duplicate Detection
Approval Routing
ERP Posting
Vendor Master Sync
Credit Note Handling
Month-End Accruals
Audit Trail Reporting
Book a demo session with our team and explore additional automation capabilities today!
Synopsis
Invoice processing costs were climbing at a mid-size manufacturer in the U.S., where supplier invoices arrived across several plants faster than the team could key them in. Invoices came in as emailed PDFs, scans and phone photos, and the accounts payable team had to read and retype each one into the ERP before chasing approvals by email. They wanted to automate the repetitive parts of their invoice processing, so their team could work faster, catch errors before payment, and bring down invoice processing costs.
Key Issue
The client, a manufacturer running several plants with thousands of active suppliers, processed around 15,000 invoices a month by hand. Template-based OCR broke whenever a supplier changed its layout, invoices were matched to purchase orders and goods receipts line by line in spreadsheets, and approvals sat in individual inboxes. Duplicate payments slipped through, early-payment discounts were missed, and month-end close regularly ran late.
Proposed Solution
EvolveX deployed InvoiceX Agent™, its AI invoice processing product, to capture invoices from every channel, extract each field with a confidence score, and match them against live purchase order and goods receipt data before anything reached an approver. Approvals are routed by amount and cost centre, approved invoices post straight to the ERP with a full audit trail, and only low-confidence fields and failed matches land in the exception queue for a person to review. Read more about our agentic AI automation services.
How InvoiceX Agent Cut Invoice Processing Costs
Other Use Cases
Supplier Invoice Capture
PO and GRN Matching
Duplicate Detection
Approval Routing
ERP Posting
Vendor Master Sync
Credit Note Handling
Month-End Accruals
Audit Trail Reporting
Other Use Cases
Supplier Invoice Capture
PO and GRN Matching
Duplicate Detection
Approval Routing
ERP Posting
Vendor Master Sync
Credit Note Handling
Month-End Accruals
Audit Trail Reporting
Book a demo session with our team and explore additional automation capabilities today!
Synopsis
Invoice processing costs were climbing at a mid-size manufacturer in the U.S., where supplier invoices arrived across several plants faster than the team could key them in. Invoices came in as emailed PDFs, scans and phone photos, and the accounts payable team had to read and retype each one into the ERP before chasing approvals by email. They wanted to automate the repetitive parts of their invoice processing, so their team could work faster, catch errors before payment, and bring down invoice processing costs.
Key Issue
The client, a manufacturer running several plants with thousands of active suppliers, processed around 15,000 invoices a month by hand. Template-based OCR broke whenever a supplier changed its layout, invoices were matched to purchase orders and goods receipts line by line in spreadsheets, and approvals sat in individual inboxes. Duplicate payments slipped through, early-payment discounts were missed, and month-end close regularly ran late.
Proposed Solution
EvolveX deployed InvoiceX Agent™, its AI invoice processing product, to capture invoices from every channel, extract each field with a confidence score, and match them against live purchase order and goods receipt data before anything reached an approver. Approvals are routed by amount and cost centre, approved invoices post straight to the ERP with a full audit trail, and only low-confidence fields and failed matches land in the exception queue for a person to review. Read more about our agentic AI automation services.
How InvoiceX Agent Cut Invoice Processing Costs
Other Use Cases
Supplier Invoice Capture
PO and GRN Matching
Duplicate Detection
Approval Routing
ERP Posting
Vendor Master Sync
Credit Note Handling
Month-End Accruals
Audit Trail Reporting
Other Use Cases
Supplier Invoice Capture
PO and GRN Matching
Duplicate Detection
Approval Routing
ERP Posting
Vendor Master Sync
Credit Note Handling
Month-End Accruals
Audit Trail Reporting
